Event Information

Badges & Passes

• Contractors and anyone coming onsite for build-up (Saturday, 28 June & Sunday, 29 June) or Breakdown (Wednesday 2 July) MUST register in advance– the link for this will be available 3 weeks before the event.
• All Stand personnel required on the stand during event open days (Monday, 30 June & Tuesday, 1 July) including stand-by contractors, catering and bar staff must be allocated a badge through the exhibitor portal and will come out of the exhibitor badge allocation.

Build Height Limits

• The height limit for the event is 2.5m. No complex builds over 2.5m will be permitted. 
• If you are unsure or require any further information, please email the Operations Team.

ICE

• To request your free 12kg bag of ice please click here and fill out the form. One 12kg bag of ice will then be provided each morning. It is the exhibitor’s responsibility to provide an ice bucket.

• To order additional ice for your stand please click here

Glassware

• Exhibitors are not permitted to bring their own glassware, this must be ordered through our official glassware provider Sensible Wine.

• To understand the process of glass deliveries please click here.

Logistics, Lifting & Delivery

Due to reduced loading space and time, there is a key focus on logistical planning this year. We encourage you to utilise our official logistics provider's advanced warehouse offering - CEVA.  If this is not practical, then please carefully read all of the below:

• Book your vehicle in here - due to reduced loading space and time there are limited slots available, and this is done on a first come-first serve basis. Vehicles without a time slot will be turned away.

• All courier deliveries must be made directly to the official logistics contractor - CEVA. You can either then collect these yourself or arrange for the logistics contractor to deliver to your stand. Use of couriers is discouraged, and we recommend using our official contractor.

• Exhibitors bringing products to BCB London during build-up and breakdown that want to unload a vehicle onsite will need to book a time slot within our traffic scheduling system.

• If you are not bringing materials, you are advised to get public transport to the venue.

• More details click here

   

Onsite Storage

Our official logistics partner CEVA will be providing storage onsite for all exhibitor stock. We recommend sending all storage to their offsite warehouse ahead of the event and they will deliver it to your stand. 

Catering

To order catering for your stand please get in touch with Tobacco Dock Food ([email protected]). 

Package Stands

• Local Heroes 
• Young Guns
• One Brand 
• Portfolio Stand
• SIBA Pavilion

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Global does NOT sell or pass your data to any third party without your permission.

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Sunday 29th June. To help ensure that the cleaning team have enough time to ensure that the show is cleaned and ready for show open it is compulsory that all empty boxes, storage crates, ladders, unused stand fitting materials, pallets etc. are removed from the aisle by 1600 on Sunday 29th June. Any items left in the aisles after this time will be removed by Ceva Logistics and a 100% surcharge will apply for the removal and storage of these items. Everyone working onsite must be made aware of this procedure.

You must ensure that all stand build and dressing can be completed within the hours laid out in the Exhibition Timetable.

• Stands should be manned and operational until 1800 on Tuesday 1st July. Exhibit material and equipment cannot be removed from the exhibition before this time.
• All items must be removed from shell scheme stands by 1930 on Tuesday 1st July.

• Stands should be manned and operational until 1800 on Tuesday 1st July. Exhibit material and equipment cannot be removed from the exhibition before this time.
• The electrical supply to stands will be terminated at 1830 on Tuesday 1st July. If temporary power for dismantling is required, this must be ordered with the official contractor.
• Dismantling may not start until 2000 on Tuesday 1st July. Therefore, contractors will not be permitted to enter the halls until this time.
• Priority Empty Cases: Returns start from 1800 on Tuesday 1st July
• Standard Empty Cases: Returns start from 0800 on Wednesday 2nd July
• Any exhibitor leaving any exhibits and personal effects at the end of the show do so at their own risk. It is recommended that you make suitable arrangements with the Show Security or Ceva Logistics
• Halls must be clear of exhibitors, stand contractors and stand fittings including waste material by 1500 on Wednesday 2nd July

Exhibitors will be charged for any stand construction materials left by their contractors

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Please ensure that you and your team have received, read and understood the admissions policy which can be found here.

Exhibitor Personnel Badges

For security reasons every member of your stand staff must wear an Exhibitor badge in order to gain admission to the hall. This provides access to the show during build up and breakdown times as well as the open period. It is requested that exhibitors wear their badges at all times during the event. Exhibitor Personnel Badges can be ordered online through the Exhibitor Portal. It is the responsibility of the Main Stand Holder to order and register badges for each person that will be working on the stand during the show as Exhibitor Badges are non-transferrable. 

Contractor Badges for Build Up and Breakdown - Coming Soon

Maintenance Badges - Show Open

All stand personnel required on the stand during the event open days, including stand-by contractors, catering and bar staff must be allocated a badge through the exhibitor portal and will come out of the exhibitor badge allocation.

If you require contractor access to your stand after show close please contact the organisers office before 1200hrs that day to arrange access. 

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BCB London is committed to promoting sustainability in exhibitions and we continually work with venues, suppliers and contractors to reduce the impact our activities have on the environment. 

RX has signed up to the Net Zero Carbon Events pledge with the aim of achieving zero emissions by 2040. To help us reach our goal we have produced a sustainability charter, guided by the UN Sustainable Development Goals which will direct our considerations as to the ways in which our events are organised. 

With the charter in mind we have created an Exhibitor Sustainability Checklist which you can utilise in the planning of your participation at BCB London.

• Download Exhibitor Environmental Checklist

We are also pleased to announce the below sustainable initiatives that you can participate in at the event:

• Water refill stations 
• Recyclable lanyards
• Prominent recycling bins across show floor

For more Information:

• RELX Sustainability

• Venue Sustainability
  

If you have any ideas or suggestions regarding sustainability at our events, then please do not hesitate to contact us.

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